St John's Annual Report

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Annual Report


Financial Statements

of the

Parochial Church Council

for the year ended 31 December 2017



The Revd Paul Reynolds

The Rectory

Stoke St Mary

Taunton TA3 5BX



National Westminster

49 North Street

Taunton TA1 1NB


Independent Examiner:

Mrs Alison Horsey


West Hatch

Taunton TA3 5RS








Administrative information

St John the Baptist Church, part of the Seven Sowers  benefice of  Beercrocombe with Curry Mallet, Hatch Beauchamp, Orchard Portman, Staple Fitzpaine, Stoke St Mary with Thurlbear, and West Hatch, is situated in the grounds of Hatch Court, to the rear of the main house, in the village of Hatch Beauchamp, in the county of Somerset. It is part of the Diocese of Bath and Wells within the Church of England. The correspondence address is The Rectory, Stoke St Mary, Taunton TA3 5BX.


The Revd Paul Reynolds has been assisted in the Benefice by Associate Ministers the Revd Mary Godin and the Revd  Christabel Ager, and Licensed Reader Brian Crudge and Clive Hayward as Reader Emeritus. James Hall, employed jointly by the Seven Sowers and the Blackdown Benefice Local Ministry Group as Children, Schools and Families Worker, completed his time with us leaving in July,  and Holly Stevens took over the role as Children, Schools and Families Worker in September working solely for our Benefice..


The Parochial Church Council (PCC) is a charity excepted from registration with the Charity Commission. 

PCC members who have served from 1 January 2017 until the date this report was approved are:


Rector                                                             Rev Paul Reynolds                                Chairman

Associate Minister                                           Rev Mary Godin                                    Retired 31 October 2017

Associate Minister                                           Rev Christabel Ager

Reader Emeritus                                              Mr Clive Hayward

Wardens                                                         Mrs Sue KcKen

Deputy Warden                                                Mr John Townson


Representatives on the Deanery Synod              vacant

Other Elected Members                                   Capt Lewis Chelton

                                                                      Mr Peter Hounsell                                   Treasurer

                                                                      Mrs Doreen Humphrey                           Secretary (Co-optd)

                                                                      Mrs Patricia Hunt

                                                                      Mrs Angela Parsons

                                                                      Mr Michael Humphrey  

Structure, governance and management

The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Objectives and Activities

St John the Baptist PCC has the responsibility of co-operating with the incumbent, Revd Paul Reynolds, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for St John the Baptist Church and grounds.

Achievements and Performance

Church Attendance

There were 32 parishioners on the Church Electoral Roll. During the year no name were added but four deceased were removed.  The average Sunday attendance at all services during 2017 was 22. (2016: 23). 




Review of the year

Although St John’s is fairly isolated from the village, standing as it does behind Hatch Court, it is a focal point for Christian worship. It is included in various tourist guides for the area for its historic benchends and the grave of Colonel John Chard VC. The Church is well-used for Baptisms and Weddings and some of those involved attend church. There is a goodly band of workers who support the Church in various ways. St John’s has a choir. 

Our monthly services followed a pattern i.e. week one Worship for All service, week two Parish communion, week four 8.30am BCP. On the third Sunday a Benefice service is held at West Hatch, together with our Benefice children’s group ‘Sunday Gang’. On fifth Sundays another United Combined service is held alternating between Beercrocombe and Orchard Portman Churches. Monthly Communion Services are held at Beauchamp House for the residents. The following special services were held during the year: Good Friday walk of witness through the village with stops for readings and prayers, the annual Remembrance Service, which is also ecumenical and includes the four surrounding villages, weekday devotional services in Lent together with carol singing at the local pub on Christmas Eve. Various House Groups continue to flourish. 

The congregation is loyal, supportive and enthusiastic - fund-raising events are great fun and this year, not only has the parish share been paid in full, but we were also able to make a donation to local charities. The Church supports the village Primary School and the School holds services in the Church during the year.  Hatch Beauchamp Kids is a young people’s group run by Church members, and includes children up to 12 years old; the children are encouraged to take part in services. James Hall our Children, Schools and Families Worker, whom we shared with the Blackdown Benefice left at the end of July to take up a new post in Hong Kong. During his year with us he worked with children and families through Messy Church, Sunday Gang and HBK. Holly Stevens was appointed in September as our new Children’s, Schools and Families worker. Holly is employed solely for the Seven Sowers Benefice.

St John’s continues to witness to the Christian faith by playing a central part in the life of the community. It has strong links to the village hall, which is used by the Church for social events and some services for the benefit of the wider community.

Financial Review

Total receipts on general unrestricted funds were £16,118 and are detailed in the Financial Statements.  Receipts were supplemented by fund raising activities by Church members, collections at special services and distributions from the magazine account of £2,050. A further £2,743 (2016 £2,495) was raised from tax refund on Gift Aided giving, which was distributed between both the General, Fabric and Churchyard Funds.

Total payments on general unrestricted funds in the year were £14,810. The largest item of expenditure £8,396 was for the Parish Share which is a payment to the Bath and Wells Diocesan Board of Finance to enable it to  provide the parish with clergy and support services, and insurance costs of £1,320. The five yearly check of the electrics and upgrading the lighting to LED cost £1,587 were charged to the Fabric Fund.

The net result for the year was a surplus of receipts over payments on all accounts; general account of £1,308 (2016  £2,270), on Fabric Fund £163, on Memorial Funds £1,035, on Churchyard fund £474. After paying rental fees to the Village Hall the balance of £17 on HBK (Hatch Beauchamp Kids) was transferred to the Seven Sowers Charitable Trust.

The balance on the fabric fund account will go towards other major repairs to the church during the next few years.

Reserves Policy

It is PCC policy to maintain a balance on unrestricted funds (if possible) which equates to between four to six months’ unrestricted payments, to cover emergency situations that may arise from time to time.

Approved by the PCC on 08 April 2018 and signed on their behalf by

Revd Paul Reynolds





I report to the PCC on my examination of the accounts of the PCC (the Charity) for the year ended 31 December 2017 which are set out on pages 5 to 8.

Respective responsibilities of trustees and examiner

As the Charity’s trustees (i.e. the members of the PCC) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). You consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. 

It is my responsibility to:


  1. examine the accounts under section 145 of the Act,
  2. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
  3. to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

  1. accounting records were not kept in accordance with section 130 of the Act or
  2. the accounts do not accord with the accounting records

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mrs Alison Horsey
Fairways, West Hatch, Taunton TA3 5RS

Date: 29 March 2018